V.  Vice-President: (revised 02/21)  The vice-president assumes any responsibilities of the president upon request and is primarily responsible for updating the procedure manual and bylaws.

 

A.   General Duties:

 

1.   Assumes the duties of the president in his absence, should keep informed of National, Chapter, and District happenings.

 

2.   Assist the president in the discharge of his duties when so asked. Be ready to officiate at meetings when the president wants to step down from the chair.

 

3.   In case of vacancy of the president, shall succeed to that office for the unexpired term.

 

B.   Specific Duties:

 

1.    Duties in Relation to the Chapter Procedure Manual

 

a.    Develops a loose-leaf folder containing a detailed account of how the Chapter is to be run. The following sections are included: A.P.T.A. and M.P.T.A. organizational charts, National and Chapter bylaws; Board of Directors; Executive Committee; officers; standing committees; and District Chairmen, and other pertinent information. Every board member and chairman of any standing committee is to have a copy of the manual. Sub-committee chairmen will have a copy of all the procedures for the standing committee which they fall under.

 

b.    Keeps the Procedure Manual current by annually revising it, indicating any changes that have been made in the National and Chapter bylaws, indicating any resolutions made by the board or membership that change chapter procedures; and indicating any procedure change make within the board, the executive committee, an office, or committee.

 

c.    Revises manual by keeping informed of any bylaw or resolution which will change the Chapter procedures and including these in the proper section, and by getting any procedure changes form each officer and committee chairman. Will remind Board of Directors and all committee chairmen at the fall meeting that any procedure changes must be submitted in writing at the winter Board of Directors meeting. If another Board of Director’s or committee chairman’s procedures are affected by such a change, the Vice- President will notify them in writing. The Vice-President also revises the procedures of the Vice-Presidency.

 

d.    Type revisions and instruct the Executive Officer to duplicate copies, sending one to all board members (and chairmen of the special committees if applicable) with directions as to where these revisions are to be inserted in the manual. All revisions will be dated at bottom right of each page.

 

2.    Duties in Relation to Chapter Bylaws

 

a.    Shall be chairman of the bylaw committee.  Composition to include MPTA District Vice-Presidents.

 

b.    Responsible for revisions in the bylaws as directed by the Board of Directors. (See Executive Committee: Bylaws)

 

3.    Duties in Relation to Open Forums

 

a.    Discusses topics for Open Forum with President

 

b.    Is responsible for directing the open forum at the fall and spring meetings.

 

c.    May involve the president-elect for assistance.

 

d.    Informs Executive Officer of topics for publication in Program for State Meetings.

 

4.    Duties as the chair of the PT fund

 

a.    The Vice-President is the chair of the PT fund.

 

b.    The Vice-President will assume the chair of the BOD when PT fund issues are discussed.

 

c.    Periodically the Vice-President will investigate the possibility of new investments for PT The fund.

 

d.    The Vice-President may be involved in fund raising for the PT Fund.

 

5.    Duties  as Chair of the Scholarship committee

 

a.    The committee to review scholarships shall be appointed by the Vice-President and ideally should include a represent all regions of the state.

 

b.    When a decision is reached the Vice-president will inform the recipient, Executive Officer and the chair of the communication committee.

 

6.    Duties as a point of contact for the legal representation for the MPTA (August, 2005)

 

a.    The Vice-President will be informed of legal issues confronting the MPTA.

 

b.    The Vice-President is encouraged to seek the advice of at least one Executive board member when deciding to involve an attorney.

 

c.    The Vice-President serves as the administrator of the Legal Defense Fund and approve authorization of payment of other legal fees for the MPTA

 

d.    The Vice-President is to give a report at the following Executive Board meeting and possibly the BOD meeting depending on the sensitivity of the action.

 

7.    Reports:

 

a.    Quarterly Report: Shall prepare a report prior to each Board of Directors meeting which contains an account of the activities of the Vice-President.

 

b.    A similar report is submitted to the state newsletter editor for publication, as appropriate.

 

8.    Expenditures/Budget:

 

a.    Shall keep an accurate account of expenditures on the forms provided by the treasurer, sending one copy for reimbursement and keeping the other.

 

b.    The Vice-President’s budget for the corning fiscal year shall be prepared and submitted as requested by the treasurer (approximately September 15th).