2/2021

I.    President: The President presides over all meetings of the Membership, the Board of Directors, and the Executive Committee and is responsible for communicating the official association policy and recommendations within and outside the Association.

      A.  General Duties:

            1.   Serves as the official head and public spokesperson of the chapter.

            2.   Delegates appropriately chapter business to officers, directors and committee chairs.

            3.   Reports Association and chapter activities and pertinent proceedings of the Board of Directors and of the Executive Committee to chapter membership.

            4.   Answers all correspondence directed to the chapter or to the president: ex officio member of all committees except the nominating committee.

      B.   Specific Duties:

            1.   Meetings:

                  a.   Designates the date, time and place of any special business meeting of the membership. Special meetings are called only for the purpose of discussing specific matters.

                  b.   Designates the dates, time and place for at least four (4) Board of Directors meetings. Two Board meetings are called prior to the APTA Missouri Spring and Fall conference, one meeting in July or August (which can be done via conference call or web conference) and one meeting in February coinciding with APTA Missouri Lobby Day.

                  c.   Designates the dates, time and place for any Executive Committee meetings. An Executive Committee meeting can substitute for one of the Board of Directors meetings.

                  d.   Plans the agenda for all meetings. Distributes or requests the Executive Officer to distribute copies of each agenda to the Board members at least two (2) weeks prior to the meeting.

                  e.   Presides at all meetings. Notifies the Vice-President to preside if unable to do so.

                  f.    Follows the principles of parliamentary procedure based on Robert’s Rules of Order, Revised.

            2.   Appointments:

                  a.   Recommends committee chairperson for board approval.

                  b.   Contact, either by phone or letter, individuals appointed as committee chairperson and informs them of their duties.

                  c.   Makes urgent decisions concerning appointments only after confirmation with the Executive Committee. All Board members should be informed of these decisions and assignments.

3.   Elections:

                  a.   Arranges with the nominating committee at least one month prior to the annual business meeting to hold Chapter elections.

                  b.   Appoints a minimum of two (2) tellers at the beginning of the meeting if elections are to be held.

                  c.   Arranges for an email vote when a decision of the chapter is needed between meetings. Delegates the duplication and distribution of ballots indicating what the vote is for, the procedure for voting, when the ballots are due, and to what email address they should be sent. Ballots are emailed to all active, life and affiliate members. The ballots are to be returned to the Chief Teller and are to be counted by a minimum of two (2) tellers appointed by the President. The President is to inform the membership of the outcome of the voting by sending out an email to the Association within 1 week of the ending vote date.

            4.   National Conference:

                  a.   Serves as member of the Missouri Delegation in the House of Delegates.

                  b.   Signs delegate credentials, cards, and gives them to the chief delegate.

            5.   Communications:

                  a.   Prepares necessary communication for the Executive Officer to distribute to APTA Missouri members.

                  b.   Prepares and presents a Presidential address for the spring business meeting..

                  c.   Maintains regular contact with members of the Board and committee chairs regarding their chapter activities.

      C.   Budget Expenditures:

            1.   Assists the treasurer with questions concerning interpretation of fiscal policy and procedure.

            2.   Prepares the President’s budget requests for the coming fiscal year and submits to the finance committee chairperson.

            3.   Keeps an accurate account of expenditures on the forms provided by the treasurer sending one copy to the treasurer for reimbursement and filing the other for the President’s file.

1. Duties as a point of contact for the legal representation for APTA Missouri

1. The President will be informed of legal issues confronting APTA Missouri.
2. The President is encouraged to seek the advice of at least one Executive board member when deciding to involve an attorney.
3. The President serves as the administrator of the Legal Defense Fund and approve authorization of payment of other legal fees for APTA Missouri.

The President is to give a report at the following Executive Board meeting and possibly the BOD meeting depending on the sensitivity of the action.