V.   Communications (5/94)

      A.   Composition: The Communications Committee is composed of representatives from each district.

      B.   Purpose: To provide a means of communication to Chapter members, and A.P.T.A. regarding physical therapy and Chapter activities.

      C.  Committee Meetings: Committee meetings are held in conjunction with Chapter meetings, Chapter Board meetings and other times as needed.

      D.  General Duties/Functions:

            1.   To publish monthly issues of M.P.T.A., Inc. Newsletter. 

      E.   Specific Duties:

            1.   M.P.T.A. Newsletter

                  a.   Published monthly, deadlines are the first day of the month prior to issue date.

                  b.   Communications Committee Chairman, Editor of Newsletter or designee notifies all Board members, advertisers, sponsors, feature article writers, etc. of deadlines.

                  c.   Upon receipt of news articles the chairman shall edit all items to ensure clear, concise and accurate reporting of news of statewide appeal.

                  d.   Sponsors/Advertisers:

                        1.   Editor is responsible for organization or solicitation of sponsors/advertisers.

                        2.   This can be done in conjunction with state planning committee’s solicitation of exhibitors.

                        3.   Cost of advertising and classified ads are billed at rates in effect at that time period.

                        4.   Advertising rates are changed in conjunction with cost analysis with treasurer and with M.P.T.A. Board approval.

                        5.   Editor or designee notifies Executive Officer of advertising billing for each issue.

                        6.   Executive Officer is responsible to assure billing of all advertisers.

                  e.   The chairman is responsible for newsletter typesetting, printing and mailing.

                  f.    Newsletters are mailed to all chapter members, all A.P.T.A. Chapter Presidents, Newsletter editors, commercial advertisers, classified advertisers, A.P.T.A. national office.

                  g.   Newsletter and monthly bulletins are mailed 2nd class. All postal regulations delineating procedures or second class mailing must be followed.

                  h.   Chairman or designee monitors amount of money in 2nd class account at Post Office and assures sufficient funds to facilitate mailings.

            2.   M.P.T.A. Directory

a.    Directory is to contain all chapter members’ name, home address, and phone number (if available).

                  b.   A listing of places of employment of chapter members with addresses and phone numbers is also included.

                  c.   The directory is to be published every tow years, currently during even numbered years.

                  d.   Advertising is to be included to cover the cost of printing the directory.

                  e.   Directories are mailed to members as an inclusion with the bulletin nearest to completion of printing.

                  f.    This directory is published in cooperation with the Executive Officer.

      F.   Reports: Shall prepare quarterly reports for Chapter to be submitted to Director who will incorporate into Director’s report and submit at quarterly board meetings.

      G.  Expenditures/Budget: Shall keep an account of expenditures on forms provided by treasurer, submitting these to the treasurer for reimbursement. The budget of the Communication Committee shall be submitted to the Director responsible for Communications and then submitted to the treasurer for presentation to Board for approval.